Services
Everything your front office needs, automated.
Start with the AI receptionist and grow into the rest: booking and reminders, patient messaging, reactivation and reviews, workflow automation, dashboards, and a site built to convert. Each piece runs on tools you own, and one audit tells you where to start.
What we build
One agency, built piece by piece.
Most clients start with the receptionist and grow into the rest. Each part runs on tools you own and keep.
Phones & front desk
Catch every call and fill every open slot.
AI Booking & Reminders
Two-way text and voice scheduling that books from your live calendar, then sends the reminders that keep patients from forgetting the visit.
- Live calendar sync
- Two-way reminders
- Easy reschedule
Automated No-Show Rescue & Waitlist
When a patient cancels, the open slot is offered to your waitlist automatically, so the chair does not sit empty for the rest of the day.
- Auto waitlist offers
- Fills cancellations
- Fewer empty slots
Patient messaging
Answer patients everywhere, in seconds.
AI Web & SMS Chat Assistant
A chat agent on your site and over text that answers the routine questions, hours, insurance, directions, then books the patient or hands off to a person.
- Web + SMS
- Insurance & FAQ
- Books or hands off
AI Speed-to-Lead Responder
Replies to web and ad inquiries in under a minute, qualifies the patient, and books them before they call the practice down the road.
- Under-60s reply
- Qualifies leads
- Books on the spot
Automated Digital Intake & Forms
Pre-visit forms, e-sign, and insurance capture that flow into your system, so the front desk types less and the visit starts on time.
- Pre-visit forms
- E-sign + insurance
- Into your EHR/CRM
Growth & reputation
Fill the schedule and protect your name.
Automated Reactivation & Recall
Brings back patients who are overdue for cleanings, annual exams, and follow-ups with recall campaigns that run on their own.
- Win back lapsed patients
- Recall campaigns
- Runs on autopilot
Reviews & Reputation Autopilot
Asks happy patients for a Google review at the right moment, watches for new ones, and drafts the replies, so your local ranking keeps climbing.
- Timed review asks
- Monitoring
- Drafted replies
Automated Referral & Follow-up
Logs every inbound referral and runs the provider and patient follow-up, so none of them slip through the cracks.
- Referral tracking
- Provider follow-up
- Closes the loop
Back office & infrastructure
Run the practice on rails.
Workflow Automation
Connects your calendar, CRM, EHR, email, and spreadsheets so the data moves itself instead of waiting on someone to copy and paste it.
- API integrations
- No copy-paste
- Error-proof handoffs
Automated Ops Dashboard & Reporting
Calls, bookings, no-shows, and revenue in one private view, with the weekly report built for you so you can see what the front office caught.
- One private view
- Weekly reports
- Spot the leaks
Conversion Website with AI built in
A fast, modern clinic site with booking and chat baked in, built to turn visitors into booked patients instead of just looking the part.
- Fast modern build
- Booking + chat
- Built to convert
On requestAutomated Eligibility & Billing
Automated insurance-eligibility checks and patient balance reminders. Available on request, with a BAA and deeper integration into your billing system.
- Eligibility checks
- Balance reminders
- BAA + integration
How engagements work
You see it work before you commit.
No rip-and-replace and no long contract. We prove the leak is real, get your test agent answering in about three business days, and only go live once you have heard it and signed off. The audit is free, setup is a one-time fee by vertical, and care is month-to-month.
Free Growth Leak Audit
You run your own numbers and see what after-hours and missed calls are costing you. No pitch unless the number is worth it.
Test agent in ~3 business days
Once you approve the script and call flow, your test agent is usually ready within about three business days. You hear it answer on a forwarded number while your main line stays untouched.
Go live after QA
It goes live on your main line only once QA passes and you sign off. Setup is a one-time $3K–$5K by vertical, then month-to-month care from $599/mo.
Month-to-month care
After launch we keep tuning the script, watching the numbers, and adjusting the flow. Care plans run from $599/mo, and you can change or stop any month.
Privacy-safe by default.
Our agents answer from a script you approve and do not ask for or store health information by default. They do not give medical, legal, or pricing advice, and anything urgent or out of scope goes straight to your team. Everything runs in accounts you own. Healthcare clients who need more run that under a separate Business Associate Agreement.
- No-PHI by default
- No medical, legal, or pricing advice
- Answers from your approved script only
- Staff escalation built in
- Your data stays in accounts you own
Free · no commitment · personal reply in ~2 days
See where your front desk is losing booked work.
Tell us about your practice and where to send your free Growth Leak Audit. It's a quick read on the calls you're missing and the first fix worth making, with a 30-day plan.