For weight-loss, GLP-1 & wellness clinics
The patient who just saw a GLP-1 ad and is ready to start books the clinic that answers first.
Medical weight-loss runs on demand you paid to create: someone sees an ad for semaglutide or a wellness program and calls ready to start, often after hours. If nobody answers, that high-intent, cash-pay patient books the clinic that did. We put a system on your line that answers every call, qualifies the patient, and books the consult or sends your booking link, while pricing and clinical questions route to your team. Nights and weekends included.
- Answers ad inquiries and after-hours calls
- Books program consults into your scheduler
- No-PHI by default, approved scripts only
- Reactivates patients between program cycles
Where it leaks
The gaps that quietly cost you bookings.
The ad lead you paid for goes cold
You spend to make the phone ring for a GLP-1 or wellness program, and the caller is ready to start. When the call goes to voicemail or a form sits for hours, that cash-pay patient books a clinic that replied in minutes, and your ad spend bought their booking.
After-hours and weekend inquiries cool off
Most of these patients reach out on their own time: an evening scroll, a weekend, a tap on your ad at 10pm. If nobody answers or replies for hours, the motivation fades and they go elsewhere.
'What does the program run, and am I a candidate?' stalls the booking
Patients want a sense of price and fit before they commit. When that answer waits on a callback that never comes, the consult drifts. An approved answer or a fast consult with your team is often the whole difference.
Patients between cycles never hear from you
Weight-loss and wellness programs run in cycles, and many patients mean to continue. But the reminder depends on a busy team sending it, so a patient you already won lapses and restarts somewhere else.
What we build
Your growth system, built to fit.
Done-for-you automation tuned to how your clinic actually runs. It lives on tools you own, so you always have the keys.
AI consult booking line
Answers every call in your clinic's voice, during the day and after hours. It tells a new patient from a returning one, captures the program interest in plain, non-sensitive terms, and books the consult or sends your booking link. It works from a script you approve and hands anything clinical to your team.
- missed calls
- consult booking
Ad-lead & form follow-up
Form fills, paid-ad leads, and DMs get an instant, human-sounding reply that qualifies the patient and books or routes them, so the traffic you paid for turns into consults instead of a list nobody worked.
- lead follow-up
- ads + DMs
Missed-call text-back and booking link
When a call still rings out, the system fires an instant text with your booking link within a minute, so the inquiry that would have gone to voicemail lands a way to book itself instead.
- missed-call text-back
- booking link
Reactivation & program follow-up
Brings back patients due for their next cycle and runs your promos to the list you already built, all on a cadence you set, so won patients do not quietly lapse.
- reactivation
- promos
How it runs
One automation, wired into your tools.
We build the automation flow and connect it to the phone, CRM, calendar, and email you already use. Every message it sends is yours to approve, and the whole system lives in your accounts. If we part ways, you keep it.
The diagram is a schematic of the workflow we build for you. It is drawn for your business, not a stock template or a screenshot of someone else’s system.
Inbound consult call rings out, or an after-hours / ad inquiry lands
Trigger
Answer & greet
Picks up in your clinic's voice, no voicemail
Qualify the caller
New or returning patient, and the program they're calling about
Capture the interest
Notes the program in plain, non-sensitive terms: consult, refill, restart
Share approved info only
Answers from the script you approve; no medical or dosing advice, no improvised quotes
Book or send the link
Offers a consult slot or texts your booking link
Escalate to staff
Pricing, candidacy, dosing, and clinical questions route to a human
Consult booked or booking link sent, logged in your CRM. No PHI collected
Run your own numbers
If your clinic misses __ consult calls a week, and a new program patient is worth $__ across their program and refills, here's what's walking out the door. Run it with your own numbers.
Consult calls missed per week
example: 9
Value of a new patient (program + refills)
example: $1,800
Share of those calls a booked line could have caught
example: half
These are illustrative placeholders to show the framing, not results we're claiming. Your real miss rate and patient value are yours to plug in. That's the number worth running before you decide.
The build, tuned to Medical Weight-Loss.
Most clinics start with these. Each piece runs on tools you own, and the free audit says which to do first.
ClinicFront AI Receptionist
An AI receptionist on your number that answers after-hours and overflow calls, handles the routine questions from a script you approve, and books the patient or hands the call to your team.
Speed-to-Lead Responder
Replies to web and ad inquiries in under a minute, qualifies the patient, and books them before they call the practice down the road.
AI Booking & Reminders
Two-way text and voice scheduling that books from your live calendar, then sends the reminders that keep patients from forgetting the visit.
Reviews & Reputation Autopilot
Asks happy patients for a Google review at the right moment, watches for new ones, and drafts the replies, so your local ranking keeps climbing.
What it costs
Priced against what you’re losing, scoped by your audit.
Recovery
$599/mo
after-hours missed-call coverage
Growth
$1,199/mo
24/7 answering + booking workflow
Pro
$1,999+/mo
multi-location & advanced follow-up
one-time setup from $4,000 · test agent in ~3 business days
- Built in accounts you own — no lock-in
- A human approves before anything goes live
- Monthly care, monitoring, and a real-numbers report
- No-PHI by default; BAA-backed when needed
FAQ
Fair questions.
Will it give medical or dosing advice?
No. It sticks to the booking and scheduling script you approve and routes anything clinical, like candidacy, contraindications, or dosing, to your staff. It does not diagnose, recommend treatment, or stand in for a provider.
Can it handle pricing questions?
It can share the approved ranges or promos you give it, or send your booking link, but it will not improvise a quote. Anything past the approved information goes to your team so a real person sets expectations and books the consult.
How fast can we test it, and how do you handle privacy?
Usually within about three business days, pointed at a forwarded number first so you hear real calls become bookings before it touches your main line. These are HIPAA-aware builds on BAA-backed vendors, we work No-PHI by default, and the system collects only what it needs to book.
What does it cost?
No commitment up front. You start with a free Growth Leak Audit on your own numbers. Setup starts around $4,000 and scales with your call volume and the follow-up systems you want. ClinicFront care plans run $599/mo for after-hours recovery, $1,199/mo for full answering and booking, and $1,999+/mo once reactivation, promos, and reporting are included. It goes live only after QA passes and you approve it.
More verticals
We build the same engine for other practices.
Free · no commitment · personal reply in ~2 days
See where your clinic is leaking booked revenue.
See exactly which consult calls your clinic is missing, and what they're worth, before you spend a dollar.