For OB-GYN & women's health practices
The new patient scheduling her first visit, or calling with a concern, books the practice that answers.
An OB-GYN front desk is busy by definition: rooming patients, working a portal, on hold with a payer, and meanwhile new-patient calls and appointment requests roll to voicemail. We put a HIPAA-aware system on your line that answers every call, books the visit, and handles insurance and scheduling from a script you approve, while anything clinical, a symptom, a pregnancy concern, a result question, goes straight to your staff. Minimal data by default.
- Answers while your front desk is with a patient
- Books visits and new-patient appointments
- HIPAA-aware builds on BAA-backed vendors
- Clinical and urgent questions route to your staff
Where it leaks
The gaps that quietly cost you bookings.
New-patient calls roll to voicemail
A first-time caller, establishing care or scheduling an annual, is a patient and often years of care. When the desk is rooming a patient or on the portal, the call rings out, and she books the practice that answered.
After-hours and lunch go dark
Patients call when they get a break: lunch, after work, the weekend. A closed office or an empty desk sends them to voicemail, and the motivated ones keep dialing until a practice picks up.
'Do you take my insurance, and are you accepting new patients?' stalls the booking
Before she commits, a caller wants to know you take her plan and have openings. When that answer waits on a callback that never comes, the booking drifts to a practice that answered on the spot.
Missed-call follow-up never happens
A missed call with no callback is a patient who tried to reach you and could not. Without a system to text her back or return the call, that visit quietly goes somewhere else.
What we build
Your growth system, built to fit.
Done-for-you automation tuned to how your practice actually runs. It lives on tools you own, so you always have the keys.
HIPAA-aware AI front-desk line
Answers every call in your practice's voice during the day, at lunch, and after hours. It qualifies the caller, answers approved questions like insurance and new-patient availability, and books or routes the request. Clinical and urgent questions go to your team.
- missed calls
- front desk
Missed-call text-back
When a call still rings out, it fires an instant text so the patient has a way to book or ask without redialing, and you have a record instead of a lost voicemail.
- missed-call text-back
- follow-up
Appointment scheduling & request routing
Books appointments into your system or routes the request to the right desk, whether that is scheduling, records, or billing, so nothing sits in a shared voicemail.
- scheduling
- routing
Reminders & reschedules
Confirms upcoming visits to cut no-shows and makes rescheduling a text away instead of a round of phone tag.
- reminders
- no-shows
Annual & well-visit recall
Pulls the patients due for an annual or well-woman visit and sends the reminder by text and email on a cadence you set, then books the ones who reply.
- recall
- well visits
How it runs
One automation, wired into your tools.
We build the automation flow and connect it to the phone, CRM, calendar, and email you already use. Every message it sends is yours to approve, and the whole system lives in your accounts. If we part ways, you keep it.
The diagram is a schematic of the workflow we build for you. It is drawn for your business, not a stock template or a screenshot of someone else’s system.
Inbound call rings out, or hits after-hours / lunch
Trigger
Answer & greet
Picks up in your practice's voice, no voicemail
Qualify the caller
New or existing patient, and what she needs
Answer approved questions only
Insurance, new-patient availability, hours; no medical advice, no triage beyond your rules
Book or route
Schedules the visit or sends the request to the right desk
Hand off clinical & urgent items
A symptom, a pregnancy concern, a result question, anything clinical is flagged to your staff
Visit booked or request routed, logged with a minimal data footprint for your team
Run your own numbers
If your practice misses __ patient calls a week, and a new patient is worth $__ across her care, here's what voicemail is costing you. Run it with your own numbers.
Patient calls missed per week
example: 12
Value of a new patient (first visit + ongoing care)
example: $1,200
Share of those calls a booked line could have caught
example: half
These are illustrative placeholders to show the framing, not results we're claiming. Your real miss rate and patient value are yours to plug in. That's the number worth running before you decide.
The build, tuned to OB-GYN & Women's Health.
Most practices start with these. Each piece runs on tools you own, and the free audit says which to do first.
ClinicFront AI Receptionist
An AI receptionist on your number that answers after-hours and overflow calls, handles the routine questions from a script you approve, and books the patient or hands the call to your team.
AI Booking & Reminders
Two-way text and voice scheduling that books from your live calendar, then sends the reminders that keep patients from forgetting the visit.
Patient Reactivation & Recall
Brings back patients who are overdue for cleanings, annual exams, and follow-ups with recall campaigns that run on their own.
Reviews & Reputation Autopilot
Asks happy patients for a Google review at the right moment, watches for new ones, and drafts the replies, so your local ranking keeps climbing.
What it costs
Priced against what you’re losing, scoped by your audit.
Recovery
$599/mo
after-hours missed-call coverage
Growth
$1,199/mo
24/7 answering + booking workflow
Pro
$1,999+/mo
multi-location & advanced follow-up
one-time setup from $3,500 · test agent in ~3 business days
- Built in accounts you own — no lock-in
- A human approves before anything goes live
- Monthly care, monitoring, and a real-numbers report
- No-PHI by default; BAA-backed when needed
FAQ
Fair questions.
Does it give medical advice or do triage?
No. It handles scheduling, insurance, hours, and routine requests from a script you approve, and routes anything clinical, like a symptom, a pregnancy concern, or a result question, to your staff. It does not diagnose, advise, or triage beyond the routing rules you set.
How do you handle patient privacy?
These are HIPAA-aware builds on BAA-backed vendors, and we work with a minimal data footprint by default, collecting only what the system needs to book or route. We'll walk your office through exactly what data is touched before you commit. HIPAA-aware means built on BAA-backed vendors; it does not replace your own compliance review.
Do we have to replace our scheduler or EHR?
No. We build on top of what you already run: your phone number, your scheduler, your CRM. The system connects to your tools, and you approve every message it sends before it goes live.
What does it cost, and how fast can we test it?
No commitment up front. You start with a free Growth Leak Audit on your own numbers, then hear a test agent on a forwarded number within about three business days. Setup starts around $3,500 and scales with your call volume and integrations. ClinicFront care plans run $599/mo for after-hours recovery, $1,199/mo for full answering and booking, and $1,999+/mo once reminders, recall, and reporting are included. It goes live only after QA passes and you approve it.
More verticals
We build the same engine for other practices.
Free · no commitment · personal reply in ~2 days
See where your practice is leaking booked revenue.
See exactly which patient calls your practice is missing, and what they're worth, before you spend a dollar.