For print & sign shops
Every quote stuck in your inbox is a job walking to the shop down the street.
Print buyers don't wait. They email three shops, take the first real quote, and run. While your press operator is mid-run and can't stop to answer "what's the turnaround on 5,000 flyers?", the job goes cold. We build the intake system that qualifies the job, sends the quote, and chases the reorder, so nothing sits unanswered.
- Qualifies a print job before you touch it
- Routes artwork files to the right place
- Answers status calls so your counter doesn't
- Built on n8n + Claude + Twilio
Where it leaks
The gaps that quietly cost you bookings.
Quote requests rot in the inbox
A web form fires off an email at 4:50 PM. Your estimator's gone home, the buyer emails two competitors, and by morning the job's already on someone else's press. Speed-to-quote is the whole game in print, and a shared inbox loses it every time.
The same three questions, fifty times a day
What file format do you need? What's the turnaround on business cards? Do you do large-format? Your front counter answers it on repeat instead of running the floor, and every minute on the phone is a minute not pulling a job through production.
Artwork handoff is a mess
Files come in over email, WeTransfer, a phone photo, the wrong format, wrong bleed, no margins. Somebody has to chase the customer for a print-ready file, and the job stalls in pre-press limbo while the deadline ticks.
Reorders nobody ever asks for
A restaurant ordered 2,000 menus in March. They'll reorder, but only if someone reminds them, and nobody does. That repeat business is the easiest money in the shop, and it walks because the follow-up lives in a sticky note that fell off the monitor.
What we build
Your growth system, built to fit.
Done-for-you automation tuned to how your shop actually runs. It lives on tools you own, so you always have the keys.
AI job-intake desk
Catches every quote request from your site, email, or a text and asks the questions an estimator would: quantity, stock, size, finish, sides, deadline. The buyer gets an instant acknowledgment with a ballpark or a clean spec, not silence. The qualified job lands in your queue ready to price.
- chatbot
- lead-capture
File-handoff router
Tells the customer exactly what you need (format, bleed, resolution) and gives them one link to drop the artwork. Print-ready files route straight to pre-press; anything off-spec gets flagged back to the customer automatically, so jobs stop stalling in your inbox.
- automation
- intake
Order-status line
"Is my banner ready?" gets answered without tying up your counter. An AI assistant checks the job's stage and replies by text or chat, so customers stop calling to ask and your team stops stopping the press to tell them.
- ai-receptionist
- support
Reorder & follow-up engine
Logs every job to your CRM and prompts the reorder before the customer runs out, whether that's menus, business cards, signage, or seasonal runs. Cold quotes that never closed get a follow-up nudge instead of a graveyard. The repeat revenue stops depending on memory.
- crm-followup
- lead-revival
How it runs
One automation, wired into your tools.
We build the automation flow and connect it to the phone, CRM, calendar, and email you already use. Every message it sends is yours to approve, and the whole system lives in your accounts. If we part ways, you keep it.
The diagram is a schematic of the workflow we build for you. It is drawn for your business, not a stock template or a screenshot of someone else’s system.
New quote request (web form, email, or SMS)
Trigger
Qualify the job
AI asks qty, stock, size, finish, sides, deadline
Route the artwork
Send file-spec + upload link; flag off-spec files
Send the quote
Ballpark or clean spec back to buyer in minutes
Log to CRM
GoHighLevel record created with full job detail
Prompt the reorder
Scheduled follow-up before the customer runs out
Quoted fast, file in pre-press, reorder on the calendar
Run your own numbers
If __ quote requests a week go unanswered past your competitors, and your average job is worth $__, do the math on what a shared inbox is costing you.
Quote requests that sit too long each week
example: 10
Average value of a print job
example: $350
Share you'd win back with a same-minute reply
example: 3 in 10
These are your numbers to fill in, not a result we're promising. Plug in your own quote volume and average ticket. The point is to see the leak, then decide if closing it is worth it.
What it costs
Priced against what you’re losing, scoped by your audit.
Setup from $2,500
one-time · then care plans from $499/mo
Most shop builds land in the $2K–$5K range. Your exact quote comes out of the free audit, after we scope the calls, tools, and follow-up you actually need — no commitment before that.
- Built in accounts you own — no lock-in
- A human approves before anything goes live
- Monthly care, monitoring, and a real-numbers report
- Care from $499/mo; bigger multi-system builds scale up
FAQ
Fair questions.
We do custom work and every quote is different. Can a bot really handle that?
It's not quoting blind. It collects the exact spec an estimator needs (quantity, stock, size, finish, deadline) and either returns a ballpark from rules you set or hands a clean, qualified job to your estimator. The judgment stays with you. The intake busywork goes away.
What about the artwork files? Print buyers send a mess of formats.
That's exactly what the file-handoff step is for. The customer gets told upfront what you need (format, bleed, resolution) and one link to upload. Print-ready files route to pre-press; off-spec files get flagged back automatically, so your team stops chasing and the job stops stalling.
What does it cost, and how fast is it live?
We start with a free Growth Leak Audit to find where jobs are leaking before you spend a dollar. A print-shop build starts around $2,500 to set up, then care plans from $499/mo to run and tune it, with larger multi-system builds scaling up from there. Most print-shop builds go live in two to four weeks. We start with the highest-leak point, usually quote intake, then layer in file routing, status replies, and reorder follow-up.
More verticals
We build the same engine for other trades.
Free · no commitment · audit in ~2 days
See where your shop is leaking booked revenue.
See exactly where your shop is leaking jobs, before you change a thing.