For HVAC contractors
It's 11 PM, the furnace just quit, and your phone went to voicemail, so they called the next guy.
Your highest-ticket calls come at the worst hours: a dead furnace at midnight, no AC during a heat wave. When nobody picks up, that emergency job goes to whoever answers first. We put a 24/7 system on your line that answers, triages the urgency, and books or dispatches before the caller hangs up.
- 24/7 emergency call coverage
- Triages no-heat / no-AC urgency
- Books and dispatches to your crew
- Revives past customers each season
Where it leaks
The gaps that quietly cost you bookings.
After-hours no-heat calls die in voicemail
The midnight furnace failure is your biggest ticket of the week, and your most likely to be lost. If it rings out, that homeowner is already dialing the next company on the list before they leave a message.
Heat waves and cold snaps bury your phone
When the temperature swings, every call comes at once. One person can't answer three lines, so the overflow rolls to voicemail and the calls you paid marketing dollars to earn quietly walk away.
Tune-up season starts without you
Spring AC checks and fall furnace inspections are easy, profitable, repeatable work, but only if someone actually reaches out. Most maintenance reminders never get sent because the office is slammed running today's jobs.
Last season's customers are someone else's now
You've got hundreds of past service records sitting in your CRM doing nothing. Nobody has time to call them all, so when their system acts up again, they search 'HVAC near me' instead of calling you back.
What we build
Your growth system, built to fit.
Done-for-you automation tuned to how your business actually runs. It lives on tools you own, so you always have the keys.
24/7 AI call answering + urgency triage
Every call gets picked up, day, night, weekend. The system asks the right questions, sorts a true no-heat emergency from a routine quote, and routes accordingly so your on-call tech only gets woken up for the jobs that earn it.
- after-hours
- triage
Instant booking + crew dispatch
Qualified calls turn into a booked slot on your calendar or a dispatch alert to the right tech, with the address, the symptom, and the urgency attached. No callback tag, no morning pile of voicemails to dig through.
- booking
- dispatch
Maintenance-plan + tune-up reminders
We automate the seasonal nudges (spring AC checks, fall furnace tune-ups, plan-renewal reminders) over text and email, so the recurring work books itself instead of waiting on a free afternoon that never comes.
- maintenance
- reminders
Past-customer revival campaigns
We mine your existing service history and run a seasonal reactivation flow to the customers you already earned, before the heat wave, before the first freeze, so your own list fills the schedule instead of the search results.
- lead-revival
- CRM
How it runs
One automation, wired into your tools.
We build the automation flow and connect it to the phone, CRM, calendar, and email you already use. Every message it sends is yours to approve, and the whole system lives in your accounts. If we part ways, you keep it.
The diagram is a schematic of the workflow we build for you. It is drawn for your business, not a stock template or a screenshot of someone else’s system.
Inbound call after hours / missed call
Trigger
AI answers the call
Picks up 24/7, greets in your company's name, captures caller and address
Triage the urgency
No-heat / no-AC / water leak flagged emergency; quotes and routine sorted aside
Route by priority
True emergency pages the on-call tech; everything else books a daytime slot
Confirm + send details
Texts the homeowner a confirmation; pushes address and symptom to the crew
Log to CRM
Writes the job, urgency, and source into GoHighLevel for follow-up
Emergency dispatched or job booked, logged in your CRM
Run your own numbers
If you miss __ after-hours calls a week and your average emergency job is worth $__, here's what voicemail is costing you.
After-hours / overflow calls missed per week
example: 6
Average emergency or replacement job value
example: $450 service call, $7,000 system replacement
Share of missed calls that were real jobs
example: 1 in 3
These are illustrative numbers to show the math, not a result we're promising. Plug in your own call volume and ticket size. The free audit does this with your actual figures.
What it costs
Priced against what you’re losing, scoped by your audit.
Setup from $3,000
one-time · then care plans from $499/mo
Most business builds land in the $2K–$5K range. Your exact quote comes out of the free audit, after we scope the calls, tools, and follow-up you actually need — no commitment before that.
- Built in accounts you own — no lock-in
- A human approves before anything goes live
- Monthly care, monitoring, and a real-numbers report
- Care from $499/mo; bigger multi-system builds scale up
FAQ
Fair questions.
Will it wake up my on-call tech for every little call?
No, that's the whole point of triage. The system separates a true no-heat emergency from a 'what do you charge' question. Your tech only gets paged for the jobs worth getting out of bed for; everything else books a daytime slot automatically.
Does this replace my office staff or dispatcher?
It backs them up, it doesn't replace them. It catches the calls they physically can't: nights, weekends, and the heat-wave overflow when every line rings at once. During the day it hands clean, qualified calls to your team instead of a stack of voicemails.
We already use a CRM and a scheduler. Do we have to switch?
No. We build on top of what you run: your phone number, your calendar, your CRM like GoHighLevel. The automation connects your existing tools; you keep them and approve every message the system sends before it goes live.
More verticals
We build the same engine for other trades.
Free · no commitment · audit in ~2 days
See where your business is leaking booked revenue.
Find out what your missed after-hours calls are actually costing you, before the next cold snap does the math for you.